Employment
opportunities 

Date Posted 3/24/2025

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Purpose:  This position is the hub for church activity and function: internal and external communications; record keeping; administrative and clerical support for clergy and church leadership; guest/vendor needs; and office and building maintenance.

 

Accountability:  Accountable to the pastor as head of staff and the Session

 

Employment Type: Part-Time, 30 hours per week, typically 9am-3pm, Monday - Friday. All hours are worked at the church,

 

Requirements:  A heart for serving in a faith-based environment with kindness and professionalism.  Strong organizational skills and attention to detail to handle church communications, schedules, and records.  Proficiency in office software (e.g. Microsoft Office, Publisher, email platforms, and data bases).  Graphic design and social media skills preferred.  Excellent verbal and written communication skills to engage with staff, volunteers, and the congregation.  Ability to multitask, prioritize, and handle confidential information with discretion.  Must be a motivated and self-directed learner to grow/learn new technologies as the church expands its digital presence and record keeping.  Five years or more administrative experience.  A welcoming and compassionate demeanor to support the church community.

 

Responsibilities:

● Perform clerical duties as directed to support the pastor, staff and committees including but not limited to typing, filing, correspondence, mail handling and phone support.

 

● Prepare and maintain permanent church records including Session Minute books, the Church Register (new member, baptismal and death information), church calendar, mailing lists, etc.

 

● Manage the weekly bulletin and periodic newsletter and assist with social media and digital communications.

 

● Provide administrative support to the Bookkeeper and finance function as directed to include reconciliation of the Deacon’s report on church offerings, preparing and distributing individual quarterly statements, maintaining the petty cash account, recording incoming funds from all sources, distributing offering envelopes.

 

● Act as liaison to support the daily operations of the church.  These duties include, but are not limited to, managing the use of the church facilities by individuals and organizations, coordinating building maintenance requests with the Property Committee, processing student parking permits and monitoring parking activity, handling reservations for organized church dinners and events, ordering flowers, maintaining adequate office supplies and monitoring the operation of office equipment.

 

Relationships:  The administrative assistant interacts with the clergy, the congregation, volunteers, visitors and the public.  One-on-one meetings with the minister are held regularly, with opportunities to expand skills.

 

Evaluation:  Performance reviews will be conducted annually by the pastor as head of staff and the session Personnel Committee.  Additionally, Personnel will evaluate the overall compensation package.

 

Rev. 03/24/2025